Southeast HERC

• *Associate's degree or higher in business related ?eld from a regionally accredited institution of higher education, or a combination of education and experience may be considered.
• Two years of accounting, payroll, reconciliation, or closely related experience.
• Experience with Microsoft applications.
• Experience in higher education, union environment a plus.
• Knowledge of wage and hour and Federal and State regulations.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain a high degree of con?dentiality.
• Ability to act independently; ability to complete job-related tasks without direct supervision; decision making skills.
• Excellent attention to detail.
• Ability to work with a team.
• Multitasking abilities.
• Good research and analysis skills; problem solving.
• Ability to maintain a professional office environment.
• Knowledge of payroll software; higher education software such as Ellucian Colleague desired.
• FPC or CPP Certification desired.
• Understanding and commitment to the Henry Ford College Mission.

• Ingenuity: Being agile, flexible, and responsive; rewarding discovery, creativity, and innovation; collecting, evaluating, and acting on evidence; thinking critically; and continuously reimagining the future.
• Integrity: Accountability; responsible stewardship; ethical conduct; honest dialogue; and sustainable practices.
• Passion: Teaching and learning; exploring diverse perspectives and ideas; creating a student-centered environment; transforming 
• Public Service Motivation: Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
• Respect: Collaborate and rely on teamwork; celebrate diversity and inclusiveness; maintain transparent practices; show compassion and empathy; and are engaged and committed to our shared work-lives through continuous learning; and excellence in all that we do.
• Dependability and Reliability - Is reliable, responsible, and dependable in fulling obligations; diligently follows through on commitments and consistently meets deadlines.
• Integrity/Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct, is trustworthy, and understands con?dentiality requirements.
• Compensation - Knowledge of compensation concepts, principles, and practices.
• Thinking Innovatively - Constantly searching for new ways of improving existing processes and doing things more efficiently
• Continual Learning - Assesses and recognizes own strengths and weaknesses; pursues self-development.

Payroll Processing and Maintenance

• Responsible for processing payroll from start to ?nish for all College payroll categories: ex. Faculty, Adjuncts, Administrative, Support Staff, and Student Pays, in compliance with federal and state regulations.
• Process stop payments, manual and void checks, and off-cycle payrolls.
• Create and maintain computerized payroll records for college employees.
• Maintain and verify employee screens and data in computerized payroll system for proper processing.
• Maintain and input hours into database tracking system. Balance all hours and earnings to be paid.
• Audit and verify accuracy of timecards and contracts.
• Verify, input, and maintain all voluntary and mandatory deductions including but not limited to tax sheltered annuities, new tax information, direct deposits, garnishments, and any other payroll deductions in compliance with Federal and State regulations.
• Leave time reporting and accruals.
• Prepare accounts payable vouchers for deductions such as garnishments.
• Establish direct deposit and pay card setups. Review and resolve returns or discrepancies, as necessary.
• Reconcile and resolve differences on payroll-related general ledger accounts monthly.
• Reviews Personnel Action Forms.

• Prepare and/or assist as requested in preparation of monthly, quarterly, or annual payroll-related reports including but not limited to 941's, Michigan withholding, MPSERS, TIAA-CREF, and the Michigan Unemployment report.
• Prepare and/or assist as requested in the printing, veri?cation, and distribution of annual W-2 Forms.
• Stay abreast and aware of payroll Federal and State laws and regulations.

• Interfaces with employees, supervisors, and union leaders to answer questions regarding payroll matters.
• Maintains and applies knowledge of Union Contracts.
• Work with the IT Department for system changes, updates, and improvements.
• Cross-training within the department and willingness to assist coworkers during absences and high-volume events.

• Maintains con?dentiality of records and information, responsible for following the College's record retention policy.
• Coordinates, develops, and maintains written documentation regarding payroll procedures and processes for reference and training materials.
• Makes recommendations on improving payroll processes and contributes to payroll system updates, and software implementations.
• Additional duties as assigned and qualified to perform.

About Henry Ford College

We, of Henry Ford College, are dedicated to the education and enrichment of our students and community. As a comprehensive community college with a diverse student population, we value teaching and learning. To prepare our students for a rapidly changing world and workplace, we are committed to providing knowledge, communication skills, and cultural opportunities. We foster critical thinking, creativity, integrity, and self-esteem. Ours is a tradition of building futures. We measure our success by the success of our students in a democratic, diverse, and increasingly technological nation.

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