Southeast HERC

Position Number: 001368

Department: Div of Research (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Set up all billing events in Banner for all federal pass-through and non-federal sponsored awards. Review all award documentation to prepare invoices for expenses incurred on each project. Ensure each invoice is on the required template and submitted according to sponsor-specific instructions.
• Monitor accounts receivable and cash received variances for sponsored awards to ensure timely billing and collections. Prepare Internal ad hoc status reports, as needed, to identify delinquent accounts, errors, collection issues, and any outstanding trailing transactions.
• Identify substantive issues and work across Grant Cash Management and with the Office of Sponsored Projects Administration (OSPA) and the Office of Research Services (ORS) to resolve. Make any necessary corrections and contact the sponsor with a revised invoice.
• Act as the University's primary point of contact for questions about sponsored awards invoicing and collecting matters.
• Oversee collections of outstanding invoices on externally-funded sponsored programs, following the collections process for delinquent accounts. Document communications on all collection attempts from sponsors.
• Assist with award closeouts by preparing the final invoice in collaboration with the Office of Sponsored Projects Administration. Confirm with OSPA that the sponsor has received all reporting requirements prior to submitting the final invoice.
• Monitor Grant Cash Management's invoicing/collections email inbox.

• Responsible for the secure handling of sensitive and confidential information
• Other duties as assigned

Minimum Experience / Education:

• Bachelor's degree from an accredited college or university in accounting, finance, business administration, or a related field
• Two (2) years of professional experience in accounting, financial analysis, billing, or accounts receivable
• Knowledge of accounting principles and financial reporting
• Strong organizational and problem-solving skills and attention to details
• Ability to communicate clearly and professionally with internal and external stakeholders
• Ability to prioritize multiple tasks and meet strict deadlines

Preferred Education Skills and Experience:

• Experience working at an institution of higher education
• Experience in research administration
• Knowledge of Uniform Guidance, Banner, Microsoft Office and Google Suite
• Strong proficiency with Excel and experience working with Banner

Logo

About The University of North Carolina at Charlotte

UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.

Connections working at The University of North Carolina at Charlotte

More Jobs from This Employer

https://main.hercjobs.org/jobs/22177172/sponsored-programs-invoicing-collections-specialist