Southeast HERC

Administrative Assistant

Job no: 493827
Work type: Staff (Part-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Student Center for Inclusion & Belonging
Division: Student Affairs

Job
Summary:

The Rollins College Department of Student Center for Community and Connections is seeking a part-time, action-oriented Administrative Assistant. This role involves managing communications, scheduling, event coordination, record-keeping, and serving as a liaison between the center, students, faculty, and external stakeholders from various backgrounds. The ideal candidate is organized, detail-oriented, and deeply invested in creating a campus culture where all students—especially those from historically underserved communities—feel seen, supported, and celebrated.

The Administrative Assistant serves as the first point of contact for the center.

Primary Responsibilities:

Manage Dean's calendars, schedule meetings, and coordinate logistics for events, workshops, and programs
Maintain organized filing systems (digital and physical) for records, reports, and correspondence
Assist with budget tracking, purchasing, and processing invoices and reimbursements
Prepare and edit documents, reports, presentations, and communication materials
Support data entry and reporting for center activities and assessments
Coordinate travel arrangements and itineraries for staff and guest speakers
Maintain inventory of office supplies and equipment, place orders
Monitor and supervise student workers
Collaborate with other departments and administrative units across the college

Minimum
Qualifications & Education:

High School diploma or equivalent
Two years of administrative or office support experience
Possess a valid driver's license, or ability to obtain a Florida driver's license within 30 days of accepting the job, and an acceptable motor vehicle record (MVR)

Preferred Qualifications:

Associate's degree from an accredited College or University
Experience with scheduling software and/or CRM systems
Experience with social media platforms
Familiarity with basic bookkeeping or accounting tasks
Ability to work independently and as part of a team

Knowledge, Skills and Abilities:

Proficiency with computers and Microsoft Office Suite software
Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff
Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence
Ability to prioritize tasks and manage multiple demands efficiently
Effective organizational and time-management abilities
Ability to handle confidential information with integrity
Professional demeanor and customer service orientation
Supportive of populations who come from underrepresented background (Students of color, First Generation students, and LGBTQ+ individuals)

Work Schedule:

The Administrative Assistant role is a part-time, 12-month appointment, scheduled to work 20 hours per week, 1,040 per year
Flexible schedules and/or overtime may be required

Work Environment:

Campus-based, front-facing customer service position, working in an office environment with other staff members
Work requires lifting/carrying materials
Regular use of a computer and databases

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

Resume
Cover Letter
Review of applications will begin immediately and continue until position is closed.

Benefits &
Perks:

Paid Holidays and College Closure Days
Eligible for Vision Insurance (within 30 days of hire)
100% Employer-Paid Short & Long Term Disability Insurance
Domestic Partner Benefits
11.5% Employer Retirement Contributions
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
Pet Insurance
100% Employer-Funded Employee Assistance Program
Plus More!

Additional Perks:

Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
FREE E-Training Courses & Professional Development Opportunities
IT Software & Laptop Discounts (Apple, Lenovo, and more)
College Bookstore Discounts
Annual Service Awards & Recognition Programs
Plus More!

Rollins offers a competitive hourly rate of $18.50, along with our generous part-time benefits package! Click here to review our part-time benefits package.

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click hereto learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity:

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.

FLSA Status: Non-Exempt
Service Months: 12
Advertised: 09 Jul 2025 Eastern Daylight Time
Applications close:

If interested, please apply: https://jobs.rollins.edu/en-us/job/493827/administrative-assistant





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